POS Functions

Core functionalities

Sales:

Cash receipt (incl. automatic fiscal printout)
Invoice
Credit/debit notes
Gift voucher sales
Ability to scan and use barcodes in all documents
Fiscal printer interface
Ability to define custom business rules to prevent common sales errors

Discounts & loyalty programs

Customer cards
Collection of bonus points
Promotions (regular/event based)
Mix & match, sets, discounts
Custom promotions
unlimited number of price lists – including but not limited to: per location, per type of contract, per customer or group of customers, per distribution channel, etc.

Customers

Supports a large number of clients (millions)
Easy lookup of existing customers (by ID, name, scanning a loyalty card, etc.)
Easy creation of new customers

Payment methods:

Cash
Credit/debit card
Bank transfer
Gift voucher
Other (leasing, cash-on-delivery, etc.)

Customer/supplier credit/debts

If required, ability to track customer /supplier debts (if not paid immediately). Advance payments and use of advance payment against new debt
Ability to define and restrict customer purchases up to certain credit limit
Due date
Related reports – amount due, amount paid so far, etc.

Relocations and replenishment orders

Reliable method of stock follow-up, stock on transit, logistic execution follow-up (planned delivery date)
Two step confirmations on good movements (goods issue & goods receipt)
Push orders
Transfer between stores

Purchase order/ relocation/ replenishment order – manual or guided order creation

Ability to automate the order creation based on pre-defined automation criteria, for example:

minimum/maximum quantities
discount status (increase quantity if the product is currently discounted),
sales,
expected deliveries (stock on transit)

Income/Expense booking

Easy follow-up of financial transactions (income/expenses).

Money relocation

Booking control and transfer between different cash-books (bank accounts)

Physical Inventory

Different methods of stock taking (incl. pre-defined scope of items) inventory

Physical count enter the results (or automated count by reading every item’s barcode with a barcode scanner – the system counts automatically)
Enter second count (optional)
Merge the results as final count document (optional)
Analyze the differences and post the results
Automated creation of documents to adjust the available quantities according to the physical count

Operational reports – set of reports for daily operational activity follow-up:

Sales
Turnover
Inventory
Financial (money) inventory
Fiscal reconciliation

User access control – fine tuning of user access to different documents, reports and system behavior.

The usage of every document can be restricted per type of user (cashier, manager, etc.)
Unlimited number of nested groups of users for easier user rights management
Password complexity & expiration control

Script extension – script language that enables additional functionality and control

New reports
Analysis
Interfaces
Extended methods and calculation of discounts (on top of the standard discount module)
Extended control and validation
Automation of system behavior.

Printing

Ability to print text, graphics and barcodes
Built-in print form designer
Option to assign multiple different print forms to one document, for example
An invoice
A warranty card
Shelf labels
List of goods for insurance and transportation purposes
Built-in programming language for complicated cases, for example
Check an invoice against business rules before printing
Group invoice items in one line (useful when selling sets)

Localization

Ability to translate to any language

Third party collection

Collection of third party bills (for example electricity, water, GSM operator monthly bills)
Integration with third party systems, in order to determine the amount to be paid by the customer and later to update the system to refkect the customer has paid the bill

Print a fiscal receipt for the collected amount (if required) – can be different from the standard sales fiscal receipt

Online synchronization – Award winning synchronization technology

Distributed database

Central database (on mid-range server)

Local databases for each store (on regular PCs

All data is replicated in real time (on-line), when connection is available.

The store can operate independently from the central database when no connection is present with no functional restrictions in off-line mode.

Analysis & Reporting

Base set of pre-defined reports includes:

Sales per items/groups
Sales and purchases balances per customer
Sales/deliveries per time slots (days, weeks, months, years)
Analysis per sales representatives
Bonus schemes and reports

The above described set is a demonstration of system flexibility and additional reports can be developed upon request.

SAP ERP integration

Centralized master data creation and manipulation in SAP
By default the items, nomenclatures, prices, discounts, sets are created and maintained in SAP. The interface from SAP to SELMATIC POS automatically transfers all the changes to the POS.
Documents generated by the ERP (like relocation orders for goods from the head office to the remote offices, purchase orders and invoices to franchisees etc.) are also transferred from SAP to SELMATIC POS via their own interfaces.
The POS systems sends to SAP the newly created customers and all the documents generated by the POS – sales and invoices, payments, relocations, confirmations for goods received, orders, stock takings etc.

Integration with the operator’s billing system

Ability to integrate with the operator’s billing system and perform (inside of SELMATIC POS):

Querying the billing system about amount due and invoice number(s)
Selecting invoices to be paid
Selecting of payment method (any)
Paying the invoices
Updating the billing system
Increasing the available amounts of money in the corresponding account (including available cash in the store, if applicable)
Issue a fiscal receipt (if applicable)

Faulty handsets and equipment follow-up

Receive faulty equipment and print a hard copy
Move goods to the repair center
Track current state
Receive repaired equipment
Print invoice for materials and labour (as needed)
Return faulty equipment to the customer